Every document finds its deal file. Without tying up a clerk.

A property sale involves dozens of correspondents: banks, building managers, surveyors, town halls, fellow notaries, clients. Everything arrives by email, often to the office's shared mailbox, and every document must end up in the right matter of your deed-drafting software. Mailatio makes that journey automatically.

What Mailatio files for a notary office

• ✓Deal-file documents: civil-status records, surveys, loan offers, titles, co-ownership papers. Each recognised and placed in the right matter with a clean description.
• ✓The office's shared mailbox (office@, contact@): every message routed to the right matter and the right clerk; nothing waits for the morning sort.
• ✓Deadlines: signing dates, conditions precedent, cooling-off periods detected in the flow and proposed to the calendar.
• ✓Routine replies: acknowledgements, document requests, follow-ups. Drafted in the office's style, never sent without approval.

Without changing your tools

Mailatio plugs into your mailbox and your notarial software, whichever it is. During onboarding (allow about two weeks), the algorithm studies your history and naming conventions with a point person at the office, under supervision, before running autonomously. When in doubt, it does not guess: it asks. And everything it files stays in your software: cancel, and everything stays with you.

One subscription for the whole office

Unlimited users (notaries, clerks, formalities staff, accounting), with no per-person fee. The price depends on the volume of mail handled: from €149 to €1,499 per month, all public. Estimate what filing currently costs you with the calculator.

See Mailatio on your office's matters →